Describe the elements of the communication process and explain the Term Paper

Describe the elements of the communication process and explain the process of interpersonal communication. Discuss the Barriers - Term Paper Example As a sender, he can talk directly to the employees, or send an email requesting to have a meeting with them on a particular date. In this case, the perception of the receiver on the message sent influences the manner in which communication is interpreted, received and responded to. For that reason, the sender should be fully aware of the purpose of the communication and the receiver’s aptitude to decode and comprehend the message as far as interest and language is concerned (Hesse par 2). The Message Messages take various forms and can include signs, symbols or words. To avoid distortion, the sender must ensure that the message is simple and clear. Moreover, the receiver should take care of the body language such as facial expression if the message is to be communicated verbally. Finally, the sender must consider the abilities and the competence of the receiver, when creating a message, to reduce barriers that might hinder effective communication (Priya 5-6). For example, a ma nager who needs information from an employee on how to increase profits and heighten employee retention must ensure that he or she communicates in a language that the worker understands. Additionally, he must make sure that the employee is competent enough in that area; hence, the ideas given are credible enough to be taken into consideration. The Channel Priya (5) assert that the channels of communication play an imperative role in communication; hence, senders should select an appropriate channel or medium of communication to ensure that the message is not distorted. Examples of channels of communication are e-mail, phones, radio, television and internet among others. If an advertiser decides to place an advert in the radio or television, for instance, he should consider the audience or the people who will listen or see the advert. In that case, he must ensure that the intended people get to listen to the advert, and that the right language is used to avoid misinterpretation. It i s essential for businesses to choose when and how they will send their messages. A building society can, for example, only send messages about a new product to their members by email or text if that is the agreed channel of communication. It should be understood that sending of messages through the internet to persons who cannot receive an email results to miscommunication. Receiver The receiver or the decoder is the person who is responsible for decoding or extracting the meaning from the message conveyed. He or she ensures that a feedback is sent to the sender, and his work is mainly to interpret the message. In that case, for the message to be effectively understood and right feedback given, the receiver should be able to read and understand what has been written down. If not, this may lead to distortion of the message by the decoder, and an equally wrong feedback (Priya 5-6). Feedback Feedback is the most vital element in the communication process as it helps in determining whet her the receiver grasped the intended meaning. Without a feedback, the communication process remains incomplete. For instance, when one sends a short message through the phone to a friend and fails to get a feedback, it is likely that the intended recipient did not get the message, or did not understand it. In that case, the language used is imperative and both parties should communicate in a